THE CONSTITUTION OF THE EASTERN ACADEMY OF MANAGEMENT
Article I. The Name of the Organization
The name of the organization shall be: “Eastern Academy of Management, ” hereafter referred to as the “Eastern Academy. ” The Eastern Academy is a division of the Academy of Management.
Article II. The Objectives of the Organization
1. The Eastern Academy is organized exclusively for education purposes under section 501 (c) (3) of the Internal Revenue Code of 1954 or corresponding section of any future United States Revenue Law.
2. The objectives of the Eastern Academy are to:
a. Foster the general advancement of learning in the field of management, including the theory and practice of management of both domestic and international operations.
b. Perform and support educational activities that contribute to the intellectual and operational leadership in the field of management.
c. Promote research in the field of management.
d. Improve the teaching of management.
3. The principal methods of achieving these objectives shall include the following:
a. Provide a forum for the presentation and discussion of management issues at annual and other meetings and conferences. The focus will be upon theoretical frameworks, methodological approaches involved in teaching and research, curriculum design and other areas that directly affect the development of management.
b. Cooperate with the other regional divisions in activities that promote the objectives of the Academy of Management.
c. Sponsor Activities that are compatible with the objectives and policies of the Academy of Management and that would be instrumental in effecting the objectives of the Eastern Academy.
Article III. Membership
1. The basic requirements for membership in the Eastern Academy governing selection of new members are:
a. The candidate shall be interested in and engaged in advancing the theory, philosophy and practice of management through teaching, research, publication and/or practice.
b. The candidate shall be either: (1) a teacher or graduate student in management or management related fields at a college or university; or (2) others who have made a contribution to management practice or theory or who are directly interested management education.
c. Any individual who is a paid registrant at the annual meeting, or if not attending paid annual membership dues, shall be considered a member of the Eastern Academy of Management until the next annual meeting.
d. With the exception of the President, membership in the Eastern Academy does not necessitate concurrent membership in the Academy of Management.
2. Application for membership in the Eastern Academy shall be filed with the Vice President of Membership.
3. Only those members who have paid dues or registration fee for the current year as stipulated by the Board of Governors will be permitted to vote and to hold elected office.
Article IV .Structure
I. Officers -the officers of the Eastern Academy shall be President, President-Elect, Vice President of Program, Vice President of Program-Elect, Vice President at Large, Vice President of Membership, Vice President of Arrangements, Secretary, Treasurer, and Newsletter Editor.
a. The President will preside at all meetings of the Eastern Academy. S/he will present a report of the status and progress at the annual meeting, serve as chair of the Board of Governors and have the authority vested in him/her by the Board of Governors required for the operation of the Eastern Academy’s affairs. The President will appoint a Vice President of Arrangements and, for ad hoc committees as deemed necessary .The President will guide and coordinate the activities of the other officers and committees named in this constitution. The President is ex officio a member of all standing and ad hoc committees, except the nominating committee.
b. The President-Elect will act for the President his /her absence or in the event of disability and will be responsible for soliciting site proposal for the annual meeting and perform such duties as assigned by the President.
c. The Vice President of Program will serves as Chair of the Program Committee.
d. The Vice President of Program-Elect will serve as a member of the Program Committee and will perform such duties as assigned by the Vice President of the Program.
e. The Vice President at Large will be responsible for the nomination and election process.
f. The Vice President of Membership will maintain and update the membership and mailing lists.
g. The Vice President of Arrangements will coordinate with the Vice President of Program in taking responsibility for facilities and accommodations at the annual meetings. S/he will coordinate financial arrangements with the Treasurer.
h. The Secretary will keep the minutes of all Board of Governors and annual business meetings of the Eastern Academy and all records, except those of a financial nature.
i. The Treasurer will be responsible for the funds of the Eastern Academy. S/he will issue checks, collect dues from the membership, work with the Vice President of Arrangements on the financial aspects of the annual meeting, work with the Co-directors of the International Programs Committee on the financial aspects of the international meeting keep complete and accurate books of accounts showing all receipts and disbursement, present a financial report of the Eastern Academy affairs at its annual Board of Governors and business meetings and perform such other duties as may pertain to this office.
j. The Newsletter Editor will be responsible to solicit and provide articles, items, and other communication which may be of interest to EAM members in the form of a newsletter to be mailed to members and other interested parties on a regular basis, normally three to four months before and after the annual meetings;
k. Foundation created
l. Finance committee, composed of the treasurer and two directors, not elected in the same year, shall be appointed by the president. The directors will provided financial oversight and work with the treasurer to review the financial statements and tax forms prior to submission to the board and the IRS.
2. There will be no fewer than seven Directors, six of whom are elected by the membership and up to three of whom may be the immediate Past Presidents, and, within the terms of this constitution, will have the authority to carry out the objectives for which the Eastern Academy was formed.”
(revisions May 2008 included)
3. A Co-director of the International Programs Committee will be a non-voting ex officio member of the Board of Governors from the inception until the final outcome reporting of an international conference. At times, this may be two members.
4. EAM Fellows: Fellows are individuals who have contributed at multiple levels, in multiple ways, and over an extended period of time to further the organization’s objectives.
a. The Body of Fellows consists of all Fellows identified by the Fellows and confirmed by the Board of Governors of EAM. Fellows have no specific rights. Through confirmation of the honorary title, they are given recognition for past contributions and are expected to continue contributing in ways the Board of Governors considers appropriate for the benefit of the organization.
b. The mission of the Fellows is to use their collective wisdom for the benefit of the EAM, as the Fellows see fit. Fellows may undertake official tasks or official roles. Fellows may undertake informal tasks in relation to the organization. They may consult with the President of EAM before a task is undertaken.
c. The title of Fellow is granted for an indefinite term. The Board of Governors can withdraw the title only for cause.
d. Each year, the Body of Fellows, through its own internal consultation processes, ordinarily identifies a new Fellow and presents its recommendation for confirmation to the Board of Governors of EAM. The recommendation shall be supported by the Body of Fellows and a rationale shall accompany the recommendation enlisting the contributions the nominee has made to the organization.
e. The nominee’s contributions need not include serving as an Officer or Director of EAM, leading a task force or participating in the organization in other formal ways. To the contrary, there is an expectation that contributions will be different from those of individuals in official roles. Having served in official capacities at the EAM is not an indication that a person should be nominated as a Fellow. The contributions of a Fellow to the organization are considered in their totality.
f. Current Officers or Directors of EAM and its affiliates cannot be considered for nomination.
g. There is no requirement that a new Fellow be identified annually. It is seldom that more than one new Fellow is identified in a given year and there has to be specific rationale for why a second nominee should be confirmed in a given year.
(revisions June, 2013 included)
Article V. Nomination, Election and Tenure of Officers
1. Officers, with the exception of the Vice President of Arrangements, and Directors shall nominated by a Nominating Committee composed of the Directors and the Vice President at Large, who shall serve as Chair of that Committee.
a. Eligibility for nomination for election shall be constituted by membership for one year immediately preceding nomination for election and registration for the current meeting or renewal of membership if not attending the current meeting. (revisions May 2006 included)
b. The Vice President at Large will distribute to the membership a list of members eligible for nomination and solicit nominees for election.
c. The Nominating Committee will communicate electronically to prepare a slate of nominees no later than April. The slate will include one nominee for President-Elect and at least two for each of the following offices: Vice President of Program-Elect, Vice President of Membership, Secretary, Treasurer, and Newsletter Editor; and four for the replacement positions of Director. The only exception is the Vice President-at-Large who will be nominated for a two year term of office from the floor of the annual meeting. (revisions May 2006 included)
d. The Vice President at Large will inform nominees and solicit biographical information from them.
e If individuals decline the nomination, the Nominating Committee will revise the slate which must be completed two weeks prior to the first day of the conference.
f. The candidate information shall be posted no later than two weeks prior to the first day of the conference on an EAM website or other electronic platform that will also accept votes. Only members will be eligible to vote. The website administrator will ensure that no one votes more than once. Voting will conclude on Friday 23:59 during the annual conference. Voting during the annual conference will be allowed and at least one computer will be provided to facilitate the process. (revisions May 2006 included)
g. The Vice President at Large and at least one Director will verify the final votes and announce the winners. In the case of election of Directors, the two candidates with the highest vote tallies will be elected without regard of the majority of votes cast. In case of a tie, the Vice President at Large will cast the deciding vote, but not be eligible to vote otherwise. (revisions May 2006 included)
2. The officers of the Eastern Academy, with the exception of the Newsletter Editor,Vice President of Membership, Vice President of Arrangements and Directors, shall be elected to office for terms of one year, and serve until their successors are elected. The officers of the Eastern Academy, with the exception of the Secretary, shall take office at the close of the annual meeting. The exceptions to the one-year term will be the Newsletter Editor and the Treasurer, who will be elected to three year terms. Two of the seven Directors shall be elected annually for a term of three years to succeed a like number retiring. The immediate past President will automatically assume a position as Director for a term of three years. (revisions May 2008 included)
3. No Officer or Director of the Eastern Academy will be eligible for successive election to the same position, but after a lapse of one year may again be nominated for that position.
a. The Vice President at Large will not be eligible for nomination to any office during the year s/he serves.
b. The Treasurer and Vice President of Membership, three year terms of office. are not eligible for nomination to any other offices except during their third and last year of office.
c. Directors are not eligible for nomination to any office.
d. The Secretary shall take office the first day of April following election and shall serve for one year through the thirty-first day of March of the following year.
e. The Newsletter Editor will not be eligible for nomination to any other office during the first year of the term.
Article VI. Amendments
1. This Constitution may be amended at any time by a two-thirds vote of the members present at annual business meeting or by a majority vote of all members voting through a mail ballot sponsored by the Board of Governors of the Eastern Academy. Any 30 members of the Eastern Academy may by written request, cause the Board of Governors to take a ballot on proposed constitutional amendments.
Article VII. Dissolutions
1. The Eastern Academy of Management may be dissolved by a two-thirds vote of the members present at any annual business meeting.
2. In event of dissolution of the Eastern Academy of Management, all assets will be distributed to an organization exempt under the meaning of section 501 ( c ) (3) of the Internal Revenue Code of 1954 or corresponding sections of any future United States Revenue Law.
Article VIII. Bylaws
I. The conduct of the Academy’s business and affairs in activities shall be governed by the Bylaws.
2. The Provisions of the Bylaws may not be interpreted to conflict with the provisions of this Constitution, from which they derive their sanction.
Last Revision: May 13, 2006
Article I. Board of Governors
1. The Board of Governors will be composed of the Officers and Directors of the Eastern Academy. TheCo-Directors of the International Programs Committee will be non-voting ex officio member(s).
2. All policies of the Eastern Academy must be approved by the Board of Governors. Any important questions of policy interpretation or application, therefore, shall be submitted by the President to the Board of Governors for recommendations.
Article II. Committees
1. The standing committees of the Eastern Academy will be the Program Committee, Doctoral Consortium Committee, the Publications Committee, the Publicity Committee, the
Arrangements Committee, and the International Programs Committee. The President shall be an ex officio member of these committees.
a. With the exception of the International Programs Committee the President will appoint all committee members for the current year on the recommendation of the Chair of each committee. Members of the standing committees will hold appointment for one year of until proper successors have been named. The members of the Publications Committee will serve three-year terms.
b. The President may appoint with the advice of the Board of Governors those special committees s/he deems necessary .The life of such committees shall expire with the completion of a specific assignment or at the end of the current year .
c. The President, every five years, shall appoint a committee to review the activities and contributions of the International Programs Committee. In preparation for such a review the Co-Directors will submit to the Committee a written report including a summary of substantive activities relative to academic programs and participation, contributions to the academic community, and unique elements. The committee will then recommend continuation, merger, or significant changes in practice to the Board of Governors at the annual Board Meeting. These recommendations will be based upon the quality of programs, financial considerations, member interest and involvement, and responsiveness of the International Programs Committee to EAM administrative responsibilities.
2. The Program Committee will be responsible for planning, organizing, and staging the annual meeting of the Eastern Academy and such special meetings as may be called by the President with the approval of the Board of Governors. The Program Committee will secure papers and speakers, and perform such other duties required at the annual meeting. It shall be responsible for editing, promoting, and distributing the Proceedings of the meeting.
3. The Arrangement Committee will be responsible for the facilities and accommodations at the annual meeting of the Eastern Academy. The Committee will coordinate with the Program Committee and the Treasurer in the staging of that meeting.
4. The Doctoral Consortium Committee will be responsible for organizing and conducting activities specifically designed to be helpful to doctoral students attending the annual meeting.
5. The International Programs Committee will be responsible for planning, organizing and conducting conferences at international locations. The committee is headed by the Conference Co-Directors. The selection procedures, terms of office and duties of the Co-directors are specified in the EAM handbook.
The Committee through the Co-Directors reports to the Board of Governors.
6. The Publications Committee will be responsible for the oversight of contractual relationships with journals affiliated with the Eastern Academy.
8. The Investment Advisory Committee will be responsible for review and advice to the President and Treasurer on all matters pertaining to the financial health of the EAM.
Article Ill. Annual Business Meeting
1. During the annual conference there will be a business meeting for receiving reports, transacting other business, and election of the Vice President-at-Large. The annual business meeting shall constitute a quorum.
(revisions May 2006 included)
Article IV .Dues
1. Annual dues of the Eastern Academy shall be set by the Board of Governors.
2. Dues cover a current year and are not prorated for fractions of that year.
Article V. Amendments
1. Amendments of the Bylaws shall be a two-thirds vote of the members present at an annual business meeting or by a majority of all members voting through an electronic ballot sponsored by the Board of Governors of the Eastern Academy. (revisions May 2006 included)